Alternate ideas to the traditional reception site list can include parks, beaches or your own backyard! While some outdoor sites have shelters available in case of inclement weather, others rely on the rental of tents as shelter. Each outdoor site has its own restrictions, it is very important the couple knows well in advance, what they can and cannot do.
The use of a tent combines the feeling of the great outdoors with protection from the weather. Tents come in a variety of styles and can play host to a casual event or elegant gathering. Rental companies can supply beautiful white tents with French window side walls, dance floors, lighting, tables, chairs, fountains and more to provide a breathtaking atmosphere for any celebration. Tents are available in many sizes; some can even accommodate over 2,500 people! Professionals in the tent rental business can help choose the size and style that will be best for the event.
The great outdoors also provides many options in food choice from picnics to formal sit-down dinners. Caterers can be hired or the do-it-yourselfer can turn to rental companies for food service equipment and portable bars.
The Most Often Overlooked Part Of Your Reception?
When choosing an outdoor event, there is one more thing to keep in mind -- rest rooms. Some companies that carry portable rest rooms will rent them for special events. Companies that specialize in this business may surprise you. The units provide all the conveniences of an indoor structure outdoors. They are clean and may even come equipped with flushing toilets, sinks, mirrors and lights!
When Renting a Tent
Ask the caterer or wedding planner to refer tent rental companies in the area. Be sure that the company carries liability insurance and that one of the installers will remain at the event to make adjustments. All of the company's tents should be flame retardant, and the tent company should be willing to find out which permits and notices are required to put up a tent at the site. Ask the company to bring photographs of previous jobs (particularly if they have set up tents in the past at the site you're considering), examples of site plans they have drawn up, and references. Any reputable company should arrange for a site inspection to provide an idea of what can be done and at what cost. For instance, sloped ground may require flooring, for which there will be an additional charge; an experienced tent installer will be able to spot this and other similar situations. Most companies offer inspections at no charge and with no obligation.
When considering tent size, take your guest count seriously; a dozen extra people could force a leap to the next, more costly size.